silverspoon 2018 Rules

SILVERSPOON 2018 RULES

Silverspoon 2018 Rules


  1. 1. General

1.1.        The Silverspoon Gastronomy Awards (the Awards) are presented annually recognizing outstanding catering establishments (the Establishments) in Estonia.

1.2.        The goal of the Awards is to acknowledge the quality of service in the food and beverage sector in Estonia and to act as a catalyst in raising the standards of excellence.

1.3.        The Awards are presented by the MTÜ Gastronomy Society of Estonia (the “Society”), the not-for-profit association dedicated to promote the development of food and beverage sector and lifestyle establishments in Estonia.

1.4.        The Awards are presented under the supervision of the Management Board of the Society (the Management Board). The Management Boardwill determine the policies and procedures of the Awards.

1.5.        The Awards are presented for each category (the Category) as established by the Management Board.

1.6.        These rules (the Rules), as approved by the Management Board, lay down the rules of the Awards for the year 2018.

  1. 2. Eligibility and Application

2.1.        All dining and/or eatery Establishments with any of the following types of menu listed below and located in the Republic of Estonia are eligible to apply for the enrolment for the Awards, according to the category criteria outlined in point 2.8 herein:

(a)          À la carte menu

(b)          Static menu

(c)          Table d’hôte (including banquet and cyclical menus, but excluding buffets)

(d)          Du Jour Menu

(e)          Dessert Menu

2.2.        Certain types of Establishments (e.g. fast-food establishments as defined by Management Board) may be excluded from the enrolment for the Awards by the decision of the Management Board

2.3.        For the enrolment, the Establishment shall submit a due electronic or written application to the Society by April 30, 2018.

2.4.        The Management Board establishes the standards of the application form, the deadlines for the applications.

2.5.        By filling and submitting the application, the Establishment acknowledges and agrees to comply with the Rules.

2.6.        The Category for each Establishment will be determined by the Management Board prior to the commencement of judging.

2.7.        Establishments do not register for Side Categories.  Side Categories in 2018 are Best Service, Best Chef, Best Vegetarian Offering and Silverspoon Media Award and are awarded based on judging points.

2.8.        Establishments may only register for 1 Main Category.  The final decision on category placement is determined solely by the Management Board. The 2018 Main Categories, and the criteria for establishments to be placed in a specific category are as follows:

  • Fine Dining

(i)            Full Menu and/or Degustation, Table d’hote

(ii)          Comprehensive wine and drinks menu

(iii)         Full service

(iv)         Sommelier

(v)          Chef’s historical resume and qualifications

  • Casual Dining

(i)            3 course menu and/or degustation

(ii)          Wine and drinks menu

(iii)         Chef’s historical resume and qualifications

  • Gastropub 

(i)            A la carte menu

(ii)          Drinks menu

(iii)         Specialty dishes and/or seasonal specials

  • International Cuisine

(i)            3 course Menu

(ii)          Drinks list

(iii)         Ethnic in nature with a specific set of cooking traditions and practices, associated with a specific culture

(iv)         Specialty dishes and/or seasonal specials

  • Estonian Cuisine

(i)            Menu

(ii)          Drinks list, with Estonian drinks

(iii)         Specialty Estonian dishes, whether modern or classical

(iv)         Local ingredients used

  • Family Restaurant

(i)            Menu with children’s selection

(ii)          Drinks list

(iii)         Children’s corner and or playroom is preferable

(iv)         Handicapped Accessible is preferable

  • Café

(i)            Kitchen (catered food is not eligible)

(ii)          A la carte menu with warm food offering

(iii)         Drinks menu

(iv)         Speciality dishes and/or seasonal specials

(v)          Specialty coffees and/or teas on offer

  • Street Food

(i)            Specialty Kitchen

(ii)          Street Vendor Outlet (Container/Bus/Shed/Market/Restaurant Take Away Window)

(iii)         Food is prepared or cooked for immediate consumption

  • Asian Cuisine

(i)            3 course Menu

(ii)          Drinks list

(iii)         Ethnic in nature with a specific set of cooking traditions and practices, associated with a specific culture

(iv)         Specialty dishes and/or seasonal specials

2.9.        The Management Board may, at its own discretion, reject the application of an Establishment or, by a reasoned decision, terminate the enrolment of an Establishment. Without limiting the generality of the aforementioned, the Management Board may at any time reject the application of an Establishment, terminate the enrolment of an Establishment or cancel the Award of an Establishment, in case the Management Board becomes aware of the following:

(a)          the Establishment or its owner becomes insolvent or bankruptcy proceedings have been initiated against the Establishment or its owner; or

(b)          the Establishment or its owner lack any public permit, license, registration or any other authorisation necessary to carry out its business; or

(c)          any administrative or judicial proceedings have been initiated against the Establishment or its owner that may have material adverse effect of its business; or

(d)          the information submitted by the Establishment upon application is materially incorrect; or

(e)          any other event or act that may have material adverse affect on the business of the Establishment or its owner or on the goodwill of the Awards or of the Society.

2.10.      The Establishment may withdraw from the enrolment by submitting a respective application to the Management Board.

  1. 3. Judges

3.1.        The enrolled Establishments will be appraised by the judges (the Judges) appointed by the Management Board from suggestions by the Members of the Association. Members of the Board or Society or their family members may not act as the Judge. Sponsors may not act as Judges. Judges cannot have a direct or indirect involvement personally or through a company and the all judges have to sign a form stating that they are in no way involved with any of the establishments or the industry in any way which can steer their judgement.

3.2.        The main criteria for appointing the Judges will be impartiality of the person towards all of the enrolled Establishments. The Management Board aims to appoint the Judges from different professions, provided that they share the purposes of the Society and are reasonably familiar to the culinary arts in general.

3.3.        The number of the Judges shall be determined by the Members of the Society and accepted by the Management Board based on the number of Establishments enrolled for the Awards.

3.4.        The Management Board may at any time remove the Judge or appoint additional Judges. In case the reason for the removal of the Judge was the partiality of the Judge to any of the Establishments assessed by him/her or irregularities in the assessment by the Judge, the Management Board may cancel the assessment of the removed Judge and direct another Judge to appraise the Establishment. In all other cases, the votes of the removed Judge will remain valid.

  1. 4. Vouchers

4.1.        The Judge will settle the invoice of the Establishment appraised by the Judge upon delivery of the voucher issued by the Society (the Voucher) at the end of the service by the Establishment.

4.2.        The Voucher is valid only if it is inscribed by original signatures of two members of the Society or Management Board. The sample Voucher and the sample signatures of the members of the Society or Management Board will be presented to the Establishment by the Society in due course before the appraisal of the Establishment.

4.3.        The Establishment shall be responsible for informing its staff about the Rules regarding the Vouchers. In case the member of the staff of the Establishment fails to accept the Voucher at the end of the service, the Management Board may terminate the enrolment of the Establishment.

4.4.        An Establishment classified as Fine Diningis obliged to accept up to eight (8) Vouchers during the judging process. Each voucher is valid for one Judge and one meal.  Specifically, a voucher is good for a complimentary three (3) course meal and one cocktail, or beer, or glass of wine from the Establishment. If the Establishment wishes they may offer a degustation menu for the Competition, but the Establishment must confirm this with the Management Board prior to the commencement of judging on April 30, 2018.  The Voucher entitles each Judge to a non-alcoholic drink (juice, water, smoothie), as well as tea or coffee.All other alcohol and any extra food courses must be paid by the Judges.

4.5.        An Establishment classified as either Casual, Asian, International, Family, or Estonianis obliged to accept up to six (6) Vouchers during the judging process. Each voucher is valid for one Judge and one meal.  Specifically, a voucher is good for a complimentary three (3) course meal and one cocktail, or beer, or glass of wine from the Establishment.  The Voucher entitles each Judge to a non-alcoholic drink (juice, water, smoothie), as well as tea or coffee.All other alcohol and any extra food courses must be paid by the Judges.

4.6.        An Establishment classified as either Gastropub/Brasserie or Caféis obliged to accept up to six (6) Vouchers during the judging process. Each voucher is valid for one Judge and one meal. Specifically, a voucher is good for a complimentary two (2) course meal and one cocktail, or beer, or glass of wine from the Establishment. The two- course meal can be either Appetizer & Dessert, or Appetizer & Main Course, or Main Course & Dessert.  The Voucher entitles each Judge to a non-alcoholic drink (juice, water, smoothie), as well as tea or coffee.All other alcohol and any extra food courses must be paid by the Judges.

4.7.        An Establishment classified as Street Foodis obliged to accept up to six (6) Vouchers during the judging process. Each voucher is valid for one Judge and one meal.  Specifically, a voucher is good for a complimentary meal (1 main food item and any side dishes) and one cocktail, or beer, or glass of wine, or one non-alcoholic drink (juice, water, smoothie, coffee, tea) from the Establishment.  All other alcohol and any extra food courses must be paid by the Judges.

4.8.        Judges may bring guests to the Establishment during anonymous judging, but those guests must pay for their own meals, drinks and alcohol.

4.9.        Each of the Vouchers will be considered as a settlement of the invoice of the Establishment for the service of the Judge. The Judges may not misuse the Vouchers and, among others, the use of the Vouchers will be subject to the limitations set out in these rules and potentially inscribed on the Voucher.

4.10.      In case the Establishment considers that the Voucher has been misused, it may submit a complaint to the Member of the Board within three (3) business days after use of the Voucher.

4.11.      The Member of the Board have the sole discretion to decide the existence and extent of the misuse of the Voucher.

4.12.      Any sum exceeding the limitation of the use of the Vouchers as well as the extent of the misuse of the Voucher will be compensated by the Judge to the Establishment in money.

  1. 5. Voting

5.1.        The Judges will electronically fill in the voting/judging sheet for each of the Establishments appraised by him/her according to the guidelines established by the Management Board.

5.2.        The Judges will submit the voting/judging sheet electronically to AS PricewaterhouseCoopers (PWC) as soon as practicable but not later than the date prescribed by the Management Board.

5.3.        The voting is secret.

5.4.        The appointed judges are not to disclose to anyone that they have been chosen to evaluate the restaurants enrolled in the Silverspoon program and cannot discuss their assessment until and after the final results have been announced.

5.5.        The votes are counted by AS PricewaterhouseCoopers and the results will be submitted to the Management Board at the end of the judging period set by the Management Board.

5.6.        After receiving the results of the votes, the Management Board will announce a minimum of three (3) and a maximum five (5) nominees for each of the Category.

5.7.        The winner of the Category will be determined solely based on the votes, and announced at the 2018 Gala Event.

  1. 6. Announcement of the Winners, COOPERATION WITH SPONSORS, and use of logos

6.1.        All results of the voting are final and are kept confidential until the presentation of the Awards at the gala dinner organized by the Society.

6.2.        The winner of a Category will receive a prize as established by the Management Board.

6.3.        The Society aims to promote the Award winners through interaction with the tourism and media sectors so that the Awards can be used as a generally recognised sign of excellence within the food and beverage sector in Estonia.The winners may use the logo(s) of the Awards only in direct relation with the service or promotion of the winner, provided that the logo(s) of the Awards (including but not limited to colors, words and other components) are not changed or supplemented and that these logo(s) are always used in conjunction with the year and Category of the winner.

6.4.        Except for the use of the logo(s) by the winners as explicitly provided in the section 6.3 above, the Establishments, and owner of the Establishments, shall not be entitled to any right whatsoever in copyright, trademark or other intellectual property in relation to the Awards and/or logo(s) of the Awards.

6.5.        The Society strongly encourages Silverspoon 2018 Finalists & Winners to cooperate with the competitions Marquee, Diamond, and Category Sponsors. As part of the 2018 Silverspoon Competition, sponsors hope to work closely with registered Establishments. In particular, the Society strongly encourages direct cross-marketing opportunities and between a Finalist’s/Winner’s Category Sponsor(s).

(a)          Finalists and Winners are obliged to discuss with the Category, Diamond, and Marquee sponsors on the promotion of their products. However, any joint marketing initiative is subject to mutual agreement by all parties. Any such agreement has to be within the guidelines of the Awards rules and without recourse to the Silverspoon program and the Society.

(b)          Finalists and Winners shall display the Winner’s or Finalist Certificate with the sponsors name and logo during the year of sponsorship, in shall in a visually prominent space.

  1. 7. Complaints

All complaints regarding the Awards shall be finally settled by the Management Board within two (2) weeks from the receipt of the complaint as well as the statements and other evidences as requested by the Management Board.

These Rules have been adopted by the Society and Management Board on February 21, 2018 and may be replaced, amended or supplemented by the Management Board at any time.